Craft — Notes, Tasks, and Calendar for Small Teams

Craft is a clean, well-designed app that keeps your notes, tasks, and calendar together in one place. It syncs across devices and tries to adapt to how you think. For small business owners, freelancers, and tiny teams who juggle meetings, deadlines, and a growing pile of documents, Craft can feel like a neat, calming desk instead of a messy inbox. This post breaks down practical ways small businesses can use Craft, plus the pros and cons so you can decide if it’s worth trying.

Organize meeting notes and action items in one place

Meetings are quick to start and slow to finish — the notes get lost, action items scatter, and two weeks later nobody knows who was supposed to do what. With Craft you can create a page for each meeting, drop in the agenda, type or paste minutes, and add checklists for action items. Because pages can be nested, you might have a client folder with a page for each meeting. That keeps history tidy and searchable. Tip: create a template for recurring meetings so you don’t rewrite the same headers every week.

Sync tasks and deadlines across devices for easy access

If your business runs on deadlines, you need a task system that moves with you. Craft syncs notes and tasks across phones, tablets, and laptops — so whether you’re on a train or in a cafe, you can check deadlines, mark tasks done, and add new items. Small teams can rely on the same task list without emailing each other constantly. Use tags or simple prefixes (like “Client-A:”) to filter tasks quickly.

Collaborate with team members on projects in real-time

Collaboration shouldn’t feel like passing a hot potato. Craft lets multiple people work on the same document at once, which is great for drafting proposals, writing content, or editing SOPs. Instead of version-1-final-v3.docx, your team edits the same living page. That reduces confusion and saves time. Pro tip: assign a “document owner” so someone is responsible for final sign-off.

Integrate calendar events to manage schedules efficiently

Craft’s calendar integration helps you connect notes to actual meeting slots. Attach your agenda to the calendar event or link a follow-up page straight from the meeting note. That way, when someone asks “what was the next step from Tuesday’s call?” you can jump right to the page tied to that event — no digging through old emails. This keeps both schedules and the work tied to them in one place.

Create a centralized knowledge base for team resources

Small businesses benefit hugely from having a single source of truth. Use Craft to build a central knowledge base: onboarding pages, product specs, client preferences, templates, and how-to guides. New hires can browse the structure instead of pestering founders for the same answers. With nested pages and links, your team builds a library that grows with the business.

Pricing

Pricing details change often and vary by plan. Check the official Craft website for the latest tiers and trial options that fit your team size and needs.

Pros and cons

• Pros:
  • Beautiful, distraction-free design that’s easy to read and use.
  • Syncs across devices so your notes and tasks travel with you.
  • Good at organizing nested pages — handy for project or client folders.
  • Real-time collaboration reduces version chaos.
  • Calendar links keep meetings connected to notes and follow-ups.
• Cons:
  • Some advanced integrations or automations may be limited compared with bigger platforms.
  • If your team is heavy on spreadsheets or CRM workflows, you might still need other tools alongside Craft.
  • Learning curve for folks who prefer flat lists or simple to-do apps.
  • Pricing can change, and some helpful features may be behind paid tiers.

Conclusion

For small businesses that need a tidy place to keep meeting notes, tasks, and schedules together, Craft is worth a look. It trims down the clutter, keeps team work in one searchable place, and makes it easier to find the right note at the right time. It won’t replace every specialized tool — you may still use a CRM or accounting software — but as a central hub for everyday work it’s a solid, attractive option.

Want to cut meeting chaos and get your team on the same page? Try Craft for a couple of weeks and see if it sticks. If your business loves clean pages and simple structure, it might become your new favorite corner of the workflow.

Note: Check the official Craft site for current pricing and integrations.